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Preparing Resume
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What is a CV / Resume?
A CV or Resume is a one or two page summary of your education, skills, accomplishments, and experience. A resume does its job successfully if it does not exclude you from candidature of a corporate recruitment drive. To prepare a successful resume, you need to know how to review, summarize, and present your experiences and achievements on one page.
Outline your achievements briefly and concisely. Your resume is your ticket to an interview where you can sell yourself!
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B. Quantify & Use Action Words
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Use action words to describe your experience and accomplishments. Here are some actions words to use:
Achieved, acquired, adapted, addressed, administered, analyzed, anticipated, assembled, assisted, audited, budgeted, calculated, centralized, changed, collaborated, composed, condensed, conducted, constructed, contracted, converted, coordinated, created, cultivated, demonstrated, designed, developed, devised, discovered, doubled, drafted, edited, eliminated, enforced, established, evaluated, expanded, explained, forecasted, formed, founded, generated, guided, hired, implemented, improved, informed, insured, interpreted, interviewed, launched, maintained, managed, marketed, minimized, motivated, negotiated, obtained, operated, organized, originated, oversaw, performed, planned, prevented, produced, programmed, promoted, provided, publicized, published, recruited, reorganized, reported, researched, resolved, reviewed, selected, separated, set up, simplified, solved, surveyed, staffed, supervise, taught, tested, trained & used.
Action words can help an emplyer tremendously to identify a candidate confidence and delivery capability.
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C. Analyze Ads & job descriptions to identify key words
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Learning how to analyze the key words that employers provide in help wanted ads and job descriptions is a key element in creating powerful resumes. For example, let us look at this ad asking for a project manager.
“We are seeking Project Managers interested in joining our team within engineering. The project manager will be responsible for managing medium to large-scale ecommerce development projects.
- Be the key representative and primary contact on projects.
- Direct and co-ordinate the necessary resources to complete the project successfully on schedule and within budget.
- Responsibility for developing and managing client relationships.
- Presentation and proposal development.
- Third party vendor interaction.
- Working within an internationally distributed team environment.
Qualifications of the candidate
- An engg.degree in computer science, IT or telecommunications
- 3+ years of information systems consulting experience.
- Project management experience.
- Experience with Microsoft Projects.
- Excellent written and verbal communication, analytical and presentation skills.
- Exposure to ebusiness technologies a plus.
Flexible work hours and telecommuting options are available. Compensation commensurate with experience and includes stock options.”
Though the ad is quite verbose, the employers has stated the following key words which a candidate could use to submit in his resume. Key representative, co-ordinate re-sources, managing client relationships, internationally distributed team environment, ebusiness technologies and microsoft. The candidate should be able to utilise the above effectively in his resume or to create heading for his resume.
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D. Identify & Solve employers hidden needs
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Generally employers sit down and make a list of the most obvious skill requirements for a particular job. Then they describe these "known needs" in help wanted ads or job postings. In addition, to "known needs" employers also have "hidden needs”.
Identifying an employer's needs is equally important when you're writing a resume or cover letter, or when you're being interviewed. Most resumes and letters fail because job seekers have not taken the time to identify each employer's needs and show how they can solve those needs. Interviews also fail because the vast majority of job seekers are not prepared to show employers how they can solve their needs.
Candidates should identify and address in their resumes and cover letter the hidden requirements. For example, a network management employer may need someone who can deal effectively with other external entities like ISP, Government bodies like MTNL & DOT, Customer service team and sales team, besides of course the clients IT team.
To beat today's heavy competition for jobs, it's important that you identify and anticipate the full range of needs each employer faces and show how you can solve those needs.
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E. Sell the benefits of your Skills
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Everyone includes some skills in their resumes. Yet, most resumes don't describe the benefits of such skills. This is where most resumes never hit the mark. By learning how to identify your skills, describe them effectively and show employers how your skills benefit them you'll create a resume that blows away your competition.
It's hard to identify & market the benefits of our skills!. Most of us have such achievements in our backgrounds but we never stop to think about them. Ask yourself what your skills and abilities mean, in bottom line results, to employers.
we all tend to discount our skills and de-emphasize them. It's hard enough just listing them let alone trying to figure out what they mean to employers.
It is of supreme imporatance to mention that each and every job seeker, at all income ranges should pull out their skills, use numbers to describe them, and create powerful resume statements.
Most resumes provide a list of duties that each applicant has been responsible for--without explaining the benefit of those skills to employers. For example, a secretary's resume might state she can type 80 words per minute and is extremely accurate. This statement lacks an explanation of how her typing speed and accuracy benefit an employer's bottom line.
The real benefit is that the employee can produce more work and ultimately save the employer money.
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F. Create an Image that matches the salary you want
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With employers receiving hundreds of resumes, it is imperative that major skills or related job titles stand out within a 5 second glance of looking at your resume. You want the design of your resume to direct and control the reader's eye path.
As you write your resume, keep in mind the level of job and salary you want. Be sure to create an image that presents you at the appropriate level. For example, language used in a resume for an contract worker will be different from a full job seeker. Language will also differ when a candidate is seeking a Rs 15,000/- p.m assignment vis-a-vis a 35,000/- p.m assignment.
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G. Prioritize the content of your Resume
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1. Resume Essentials
Before one begins to write, one needs to take time to do a self-assessment on paper. Outline your skills and abilities as well as your work experience and extracurricular activities. The makes it easier to prepare a thorough resume.
2. The Content of the Resume
Name, address, telephone, e-mail address, web site address
All the contact information should go at the top of your resume.
- Avoid nicknames.
- A permanent address. Use your parents' address, a friend's address, or the address you plan to use for all correspondence.
- Use a permanent telephone number and include the area code. If you have an answering machine, record a neutral greeting.
- Add your e-mail address. (Ahem! goes without saying, all of today IT recruiters will not look at hard copies. (Note: Choose an e-mail address that sounds professional, fancy email ID’s should be avoided.)
- Should you have a web site, include the same with the caution that the same should reflects your professional ambitions.
Objective or Summary
An objective tells potential employers the sort of work you're hoping to do.
- Be specific about the job you want. For example: To obtain an entry-level position within a Blue Chip company writing software for financial institution will require working know how of a financial organization.
- Act Smart!! Tailor your objective to each employer you target/every job you seek.
Education Details
New graduates without a lot of work experience should list their educational information first. Alumni can list it after the work experience section.
- Your most recent educational information should be listed first.
- Including your degree for example, B.E (Specialization) B.Sc., B.Com, BA, etc), major, institution attended, major/minor specialization during post graduation will help the employer look closely at you.
- Mention academic honors. (However, refrain from mentioning pre SSC or +10 merit certificates unless substantially outstanding. Also avoid mentioning subject wise marks.
Work Experience Details
Briefly give the employer an overview of work that has taught you skills. Use action words to describe your job duties. Include your work experience in reverse chronological order—that is, put your last job first and work backward to your first, relevant job.
Include:
- Name of organization
- Title of the position held,
- Location of work (city, state)
- Dates of employment
- Describe your work responsibilities with emphasis on specific skills and achievements.
Other information
You may want to add:
- Key or special skills or competencies,
- Leadership experience in volunteer organizations,
- Participation in sports.
- Extra curricular interests in music, painting, arts etc.
References
Do not include your reference information on your resume. You need to note at the bottom of your resume: "References furnished on request."
However do make it a point to ask people if they are willing to serve as references before you give their names to a potential employer.
3. Resume Checkup
Once you've written your resume. It's time to have it reviewed and critiqued by a senior person. The person can be a career counselor, your adjacent cubicle friend or even your parents. You can also take the following steps to ensure quality:
Content:
- Run a spell check on your computer before anyone sees your resume.
- Get a friend to do a grammar review.
- Ask another friend to proofread. The more people who see your resume, the more likely that misspelled words and awkward phrases will be seen (and corrected).
- Come back to this web site and compare the same with the sample resume depicted here.
Design:
These tips will make your resume easier to read and/or scan into an employer's database.
- Use white or off-white paper. Executive bond paper is easily available; compromising on the quality of the paper may prove to be disastrous.
- Use 8-1/2- x 11-inch paper. (A4 size paper)
- Print on one side of the paper.
- Use a font size of 10 to 14 points.
- Use non-decorative fonts. A standard font Times New Roman, Garamond, Arial or Verdana will do nicely.
- Choose one font and stick to it.
- Do not use horizontal or vertical lines, graphics, or shading.
- If you must mail your resume, put it in a large envelope.
FOCUS to include Sample resumes of atleast 3 types. Following may be chosen for the sample CV’s
Technical resume formats
- A fresher’s CV.
- Candidate with work experience of 1-3 years in a software firm
- Candidate with 3-5 years
Sales & Marketing resume formats
- A fresher’s CV.
- Candidate with work experience of 1-3 years in a software firm
- Candidate with 3-5 years
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A. Prioritize the content of your Resume
|
1. Resume Essentials
Before one begins to write, one needs to take time to do a self-assessment on paper. Outline your skills and abilities as well as your work experience and extracurricular activities. The makes it easier to prepare a thorough resume.
2. The Content of the Resume
Name, address, telephone, e-mail address, web site address
All the contact information should go at the top of your resume.
- Avoid nicknames.
- A permanent address. Use your parents' address, a friend's address, or the address you plan to use for all correspondence.
- Use a permanent telephone number and include the area code. If you have an answering machine, record a neutral greeting.
- Add your e-mail address. (Ahem! goes without saying, all of today IT recruiters will not look at hard copies. (Note: Choose an e-mail address that sounds professional, fancy email ID’s should be avoided.)
- Should you have a web site, include the same with the caution that the same should reflects your professional ambitions.
Objective or Summary
An objective tells potential employers the sort of work you're hoping to do.
- Be specific about the job you want. For example: To obtain an entry-level position within a Blue Chip company writing software for financial institution will require working know how of a financial organization.
- Act Smart!! Tailor your objective to each employer you target/every job you seek.
Education Details
New graduates without a lot of work experience should list their educational information first. Alumni can list it after the work experience section.
- Your most recent educational information should be listed first.
- Including your degree for example, B.E (Specialization) B.Sc., B.Com, BA, etc), major, institution attended, major/minor specialization during post graduation will help the employer look closely at you.
- Mention academic honors. (However, refrain from mentioning pre SSC or +10 merit certificates unless substantially outstanding. Also avoid mentioning subject wise marks.
Work Experience Details
Briefly give the employer an overview of work that has taught you skills. Use action words to describe your job duties. Include your work experience in reverse chronological order—that is, put your last job first and work backward to your first, relevant job.
Include:
- Name of organization
- Title of the position held,
- Location of work (city, state)
- Dates of employment
- Describe your work responsibilities with emphasis on specific skills and achievements.
Other information
You may want to add:
- Key or special skills or competencies,
- Leadership experience in volunteer organizations,
- Participation in sports.
- Extra curricular interests in music, painting, arts etc.
References
Do not include your reference information on your resume. You need to note at the bottom of your resume: "References furnished on request."
However do make it a point to ask people if they are willing to serve as references before you give their names to a potential employer.
3. Resume Checkup
Once you've written your resume. It's time to have it reviewed and critiqued by a senior person. The person can be a career counselor, your adjacent cubicle friend or even your parents. You can also take the following steps to ensure quality:
Content:
- Run a spell check on your computer before anyone sees your resume.
- Get a friend to do a grammar review.
- Ask another friend to proofread. The more people who see your resume, the more likely that misspelled words and awkward phrases will be seen (and corrected).
- Come back to this web site and compare the same with the sample resume depicted here.
Design:
These tips will make your resume easier to read and/or scan into an employer's database.
- Use white or off-white paper. Executive bond paper is easily available; compromising on the quality of the paper may prove to be disastrous.
- Use 8-1/2- x 11-inch paper. (A4 size paper)
- Print on one side of the paper.
- Use a font size of 10 to 14 points.
- Use non-decorative fonts. A standard font Times New Roman, Garamond, Arial or Verdana will do nicely.
- Choose one font and stick to it.
- Do not use horizontal or vertical lines, graphics, or shading.
- If you must mail your resume, put it in a large envelope.
FOCUS to include Sample resumes of atleast 3 types. Following may be chosen for the sample CV’s
Technical resume formats
- A fresher’s CV.
- Candidate with work experience of 1-3 years in a software firm
- Candidate with 3-5 years
Sales & Marketing resume formats
- A fresher’s CV.
- Candidate with work experience of 1-3 years in a software firm
- Candidate with 3-5 years
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